Privacy Policy

1. Data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website.

Personal data is any data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our privacy policy, which appears below this text.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find their contact details in the section “Information about the controller” in this privacy policy.

How do we collect your data?

On the one hand, your data is collected by you providing it to us. This may be, for example, data that you enter on a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g. type of internet browser, operating system or time of accessing the page). This data is collected automatically as soon as you access this website.

What do we use your data for?

Part of the data is collected to ensure error-free provision of the website. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipients and purpose of your stored personal data. You also have a right to request rectification or erasure of that data. If you have given your consent to data processing, you can revoke that consent at any time with effect for the future. You also have the right to request the restriction of processing of your personal data in certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time with regard to this and other questions on the subject of data protection.

2. Hosting

We host the content of our website with the following provider:

External hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the host(s). This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contractual data, contact details, names, instances of website access and other data generated via a website.

External hosting is carried out for the purpose of contract fulfilment vis-à-vis our potential and existing customers (Art. 6(1) point (b) GDPR) and in the interest of a secure, fast and efficient provision of our online service by a professional provider (Art. 6(1) point (f) GDPR). If corresponding consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1) point (a) GDPR and Section 25(1) of the German Telecommunications-Telemedia Data Protection Act (TTDSG), insofar as the consent allows the storage of cookies or access to information on the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent may be revoked at any time.

Our host(s) will only process your data to the extent necessary to fulfil their service obligations, and they follow our instructions in relation to such data.

We use the following host(s):

Medien-Service Untermain GmbH,
Weichertstraße 20,
63741 Aschaffenburg, Germany,

Tel.: +49(0) 60 21/396-471,
Fax: +49(0) 60 21/396-155,
Internet: www.msu.biz

3. General and obligatory information

Data protection

The operators of this site take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various items of personal data are collected. Personal data is data with which you can be identified in person. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the internet (e.g. communication by email) can have security loopholes. Complete protection of the data against access by third parties is not possible.

Details of the controller

The data controller for this website is:

SAND Profile GmbH,
Dr.-Patt-Straße 7-11,
63811 Stockstadt, Germany

Tel.: +49 (0) 6027 4160-06
Fax: +49 (0) 6027 4160-60
Email: info@sandprofile.com
Internet: www.sandprofile.de

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc. ) .

Storage period

Unless a more specific storage period is stipulated in this privacy policy, your personal data will remain with us until the purpose of processing the data no longer exists. If you make a legitimate request for erasure or revoke consent to data processing, your data will be erased unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be erased once those reasons cease to apply.

General information about the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1) point (a) GDPR or Art. 9(2) point (a) GDPR insofar as special categories of data are processed, as defined by Art. 9(1) GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49(1) point (a) GDPR. If you have consented to storage of cookies or to access to information on your end device (e.g. via device fingerprinting), the data processing is also carried out on the basis of Section 25(1) TTDSG. The consent may be revoked at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1) point (b) GDPR. Furthermore, we process your data if this is necessary for the fulfilment of a legal obligation on the basis of Art. 6(1) point (c) GDPR. The data processing may also be based on our legitimate interests pursuant to Art. 6(1) point (f) GDPR. Information about the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.

Data protection officer

We have appointed a data protection officer.

SAND Profile GmbH
Data Protection Officer
Stephan Viehoff
Dr.-Patt-Strasse 7-11,
63811 Stockstadt,
Germany

Tel.: +49 (0) 6027 4160-0
Fax: +49 (0) 6027 4160-60
Email: datenschutz@sandprofile.com

Information about data transfer to the USA and other third countries

Among other things, we use tools from companies based in the USA and other third countries that are not considered secure under data protection law. When these tools are active, your personal data may be transferred to and processed in these third countries. We would like to point out that a level of data protection comparable to that in the EU cannot be guaranteed in these countries. For example, US companies are obliged to hand over personal data to the security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that the US authorities (e.g. intelligence services) will process, evaluate and permanently store your data held on US servers for surveillance purposes. We have no control over these processing activities.

Revocation of your consent to data processing

Many data processing operations are only possible with your explicit consent. You can revoke the consent you have already given at any time. The legality of the data processing carried out until that revocation remains unaffected by the revocation.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6(1) POINT (E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING IS FOR THE PURPOSE OF ASSERTING, EXERCISING OR DEFENDING LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS CONNECTED WITH SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of breaches of the GDPR, data subjects have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, place of work or the place of the alleged breach. The right of appeal is without prejudice to any other administrative or judicial remedy.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract transferred to you or to a third party in a standard, machine-readable format. If you request direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

Information, erasure and rectification

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if applicable, a right to rectification or erasure of that data. You can contact us at any time about this and any other questions you may have on the subject of personal data.

Right to restriction of processing

You have the right to request the restriction of processing of your personal data. You can contact us at any time for this purpose. The right to restrict processing exists in the following cases:

If you dispute the accuracy of your personal data held by us, we will usually need time to verify this. For the duration of the verification process, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data happened/is happening unlawfully, you may request restriction of the data processing instead of erasure.
If we no longer need your personal data, but you need it to exercise, defend or enforce legal claims, you have the right to request restriction of the processing of your personal data instead of erasure.
If you have lodged an objection pursuant to Art. 21(1) GDPR, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to demand restriction of the processing of your personal data.

If you have restricted the processing of your personal data, apart from being stored such data may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL and TLS encryption

This site uses SSL and TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and the lock icon appears in your browser bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising emails

We hereby object to the use of contact details published within the scope of the obligation to provide a legal notice for the purpose of distributing advertising and information materials that have not been expressly requested. The operators of the site expressly reserve the right to take legal action in the event of unsolicited distribution of advertising information, for example by spam emails.

4. Data collection on this website

Cookies

Our website use so-called “cookies”. Cookies are small data packets and do not cause any damage to your end device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your end device. Session cookies are automatically erased at the end of your visit. Permanent cookies remain stored on your end device until you erase them yourself or until they are automatically erased by your web browser.

In some cases, cookies from third-party companies may also be stored on your end device when you access our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behaviour or display advertising.

Cookies that are necessary to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimise the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6(1) point (f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for technically error-free and optimised provision of its services. If consent to the storage of cookies and comparable recognition technologies has been obtained, processing is carried out exclusively on the basis of this consent (Art. 6(1) point (a) GDPPR and § 25(1) TTDSG); consent can be revoked at any time.

You can adjust your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies in certain cases or in general and activate automatic erasure of cookies when you close your browser. If cookies are disabled, the functionality of this website may be limited.

If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately as part of this privacy policy and, if necessary, request your consent.

Server log files

The provider of the site automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

browser type and version
operating system used
referrer URL
host name of the accessing computer
time of the server request
IP address

This data is not merged with other data sources.

The collection of this data is based on Art. 6(1) point (f) GDPR. The website operator has a legitimate interest in technically error-free presentation and optimisation of the website - the server log files must be recorded for this purpose.

Contact form

If you send us enquiries via the contact form, your details from the form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and for any follow-up enquiries. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1) point (b) GDPR, insofar as your request is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effective handling of the enquiries addressed to us (Art. 6(1) point (f) GDPR) or on your consent (Art. 6(1) point (a) GDPR) if this has been obtained; the consent may be revoked at any time.

The data you enter on the contact form will remain with us until you request us to erase it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your enquiry). Mandatory legal provisions - in particular retention periods - remain unaffected.

Enquiries submitted by email, telephone or fax

If you contact us by email, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of dealing with your request. We do not pass on this data without your consent.

The data you send to us via contact enquiries will remain with us until you request us to erase it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your enquiry). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5. Plugins and tools

Youtube with enhanced privacy

This website embeds videos from the website YouTube. The operator of the site is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in privacy-enhanced mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by privacy-enhanced mode. For example, YouTube establishes a connection to the Google DoubleClick network regardless of whether you are watching a video.

As soon as you open a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged in to your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

YouTube may also store various cookies on your end device after you open a video or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve the user experience and prevent fraud attempts.

In some cases, further data processing operations may be triggered when you open a YouTube video over which we have no control.

YouTube is used in the interest of providing an appealing presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6(1) point (f) GDPR. Provided that corresponding consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1) point (a) GDPR and Section 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent may be revoked at any time.

For more information about privacy at YouTube, please see its privacy policy at: https://policies.google.com/privacy?hl=en.

Openstreetmap

We use the map service of OpenStreetMap (OSM).

We embed the map material from OpenStreetMap on the server of the OpenStreetMap Foundation, St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. The UK is considered a safe third country under data protection law. This means that the UK has a level of data protection equivalent to that in the European Union. When you use OpenStreetMap maps, a connection is established to the servers of the OpenStreetMap Foundation. Among other things, your IP address and other information about your behaviour on this website may be forwarded to the OSMF.

OpenStreetMap may store cookies in your browser or use similar recognition technologies for this purpose.

The use of OpenStreetMap is in the interest of providing an attractive presentation of our online services and easy location of the places mentioned by us on the website. This constitutes a legitimate interest within the meaning of Art. 6(1) point (f) GDPR. Provided that corresponding consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1) point (a) GDPR and Section 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent may be revoked at any time.

6. In-house services

Handling of applicant data

We offer you the opportunity to apply to us for a job (e.g. by email, post or via an online application form). Below you will find information about the scope, purpose and use of your personal data that is collected as part of the application process. We assure you that the collection, processing and use of your data is in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.

Scope and purpose of data collection

When you submit an application to us, we process your associated personal data (e.g. contact and communication details, application documents, notes taken during interviews, etc.) to the extent necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 of the Federal Data Protection Act (BDSG) under German law (initiation of an employment relationship), Art. 6(1) point (b) GDPR (general initiation of a contract) and - if you have given your consent - Art. 6(1) point (a) GDPR. The consent may be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.

If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6(1) point (b) GDPR for the purpose of implementing the employment relationship.

Retention period for the data

If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6(1) point (f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data is then erased and the physical application documents are destroyed. Storage is carried out, in particular, for the purpose of providing evidence in the event of a legal dispute.

If it is evident that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will be erased only when the purpose for continued storage no longer applies.

Longer storage may also take place if you have given your consent (Art. 6(1) point (a) GDPR) or if legal storage obligations prevent erasure.

Inclusion in the applicant pool

If we do not make you a job offer, we may be able to include you in our pool of applicants. If you are included, all documents and details from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

Inclusion in the applicant pool takes place exclusively on the basis of your express consent (Art. 6(1) point (a) GDPR). Giving consent is voluntary and is not related to the current application process. The data subject may revoke his/her consent at any time. In this case, the data will be irrevocably erased from the applicant pool, unless there are legal reasons for retention.

The data from the applicant pool will be irrevocably erased no later than two years after consent has been given.